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What is a Franking Machine?
The process of stamping mail with the correct postage is known as “franking”. A franking machine or postage meter is a machine that applies postage to a large number of items of mail without the need for regular postage stamps. Many companies still send large volumes of post such as monthly invoices, statements and direct marketing mailers and affixing postage stamps can be time-consuming.
There are different types of franking machines available to businesses depending on their postage requirements. While some of these devices can process 100 letters a day, there are other models available that can process up to 10,000 items of mail each week. High-volume franking machines are generally used by government organisations, companies in the service industry, publishing and direct marketing industries that have a continuous requirement.
Having a franking machine in the office avoids queuing at the local Post Office and saves both time and money because franking machines attract a lower postal tariff. It is common for companies to rent or lease their franking machine to keep pace with the latest technology and reduce capital outlay. Use of franking machines is regulated by the Royal Mail and requires a licence which your provider will handle on your behalf. Postal tariffs are set by the Royal Mail and are non-negotiable.
Your franking machine will print your company logo, advertisement of the company and a return address and for Mailmark(R) customers, a two dimensional barcode that carries important information such as: rate category, date of mailing, postage amount, meter ID and licensing post office.
The key feature of a franking machine is that it ensures you pay the correct postage for an item of post. So you’ll never over-stamp a letter and you’ll never receive a surcharge from the Royal Mail because you have underpaid postage.
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Benefits of Franking
- They help you to drive down postage costs and increase productivity
- You can print your company logo and marketing messages on envelopes helping to support your brand identity
- The meter never runs out of stamps and it is easy to pay for additional postage online, on account or over the phone
- All types of mail can be processed using a single machine
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